Document & Records Storage · Businesses with archives
Secure Document Storage for the Records Your Business Needs to Keep
Archived records take up shelves your office needs but cannot be thrown away. StorageWale stores them in sealed file boxes, indexes and identifies every box, keeps them confidential, records the retention date you give us, and retrieves the exact box you need for an audit or a query.
Get a document & records storage quote
Written quote within a working day · No lock-in · No spam calls
The problem
Years of records, and the audit is next week
Records you are required to keep are paper you cannot throw away — and usually cannot find.
- Files fill cabinets and then a spare room; nobody knows which box holds a given year.
- A godown is damp, dusty and open to anyone with a key — the opposite of what confidential files need.
- When the auditor or the court asks, retrieval means a day of digging.
- Nobody tracks when a box’s retention period ends, so nothing is ever reviewed.
The StorageWale answer
File boxes, indexed and identified; confidential; back in 48 hours
Records storage is about the index and the chain of custody as much as the shelf.
- File boxesStandard archive cartons supplied, or we box your existing files on site and seal each box before it leaves your premises.
- Indexing and identificationEvery box gets a unique StorageWale tag and is listed with your description — department, year, file range. Search the sheet, request the box number.
- ConfidentialitySealed boxes, restricted access, nobody opens a box at the facility, and a signed chain of custody at pickup and delivery.
- Retention managementThe retention date you give us is recorded against each box. When it lapses we tell you on your next inventory sheet, and you decide: keep storing, or retrieve.
Who document & records storage is for
CA, legal and consulting firms
Client files that must be retained but rarely opened.
Clinics and hospitals
Patient records with confidentiality and retention requirements.
HR and payroll functions
Personnel and payroll archives across years.
Finance teams
Invoices, ledgers and GST records for statutory periods.
Project and construction firms
Drawings and files after handover.
What can be stored
Accepted
- Archive boxes of files, ledgers and registers
- Contracts, invoices, statutory and tax records
- HR, payroll and patient files
- Drawings, project files and bound reports
- Backup media and tapes (sealed, labelled)
Conditions
- Files boxed in standard archive cartons (supplied) with a label per box
- Box list with description and the retention date you want recorded
- Authorised contacts named for retrieval instructions
Not accepted
- Original documents of title, cash or bearer instruments
- Wet or mould-affected paper
- Unsealed loose files without a box list
Full list across all storage types: What can I store?
Use cases
Finance archive
120 boxes of finance records stored by year; two boxes retrieved for an audit.
Clinic records
Patient files boxed by year, sealed and indexed; one box retrieved for a legal query.
Law firm closed matters
Closed client files stored with the retention dates the firm sets; lapsed boxes flagged for the firm to review.
Office move
Files boxed on site during a relocation; only current-year boxes returned to the new office.
Project handover
Drawings and correspondence archived for the defects-liability period.
How document & records storage works
The same seven managed steps for every customer — with the details that matter for this storage type highlighted.
- Step 1
Tell Us
What you want to store, where and for how long
Count your boxes — or estimate from linear feet of shelving; one archive box holds about one foot of files.
- Step 2
Get Quote
A written quote with every charge on one page
- Step 3
We Collect
Trained crew, closed vehicle, your slot
- Step 4
Prepare & Catalogue
Wrapped by material, photographed and tagged
Boxes are sealed at your premises with tamper-evident tape before they leave your sight.
Identification: your description and retention date go against each box tag; the index is searchable by any of them.
- Step 5
We Store
Racked, off the floor, checked monthly
- Step 6
Request Retrieval
One item or everything, on WhatsApp
Request by box number; only contacts named in your agreement can ask, and every request is logged.
- Step 7
We Return
Delivered to your door within the retrieval window
A box is delivered against a signed custody note; re-sealed and re-indexed when it returns.
Security
Every StorageWale facility runs on the same standard: racked storage, CCTV, controlled access, fire safety, pest control and monthly checks. What that means for document & records storage specifically:
Security across the journeyNote: These are the StorageWale operating standards. The equipment and arrangements actually in place at the facility in your city are confirmed in the facility fact sheet that comes with your written quote.
Chain of custody
Sealed at pickup, signed receipt, logged movements, signed delivery — every hand-over documented.
Restricted access
Only authorised contacts named in the agreement can request a box; nobody opens a box at the facility.
Fire, damp and pest protection
Racked off the floor and away from walls in a facility with fire detection, ventilation and scheduled pest control.
Pricing
Document storage is priced per archive box per month, with lower rates above 100 boxes. Retrievals are charged per trip.
- Per-box monthly rate; boxes supplied at cost
- Boxing on site, indexing and pickup charged once
- Retrieval per trip; retention-date recording included
Typical starter list · 40 items · ≈ 48 cu ft
₹1,550 – ₹2,050 / month
40 boxes × ₹45 per box · + ₹1,499 one-time pickup & packing · retrieval ₹999 per trip · GST extra
Indicative. Adjust the list in the calculator below for your own number; the written quote is final.
Note: Launch rates shown here are provisional while our rate card is being finalised. Your written quote is the confirmed price.
Document & Records Storage calculator
Volume first, then a recommendation, then an indicative price. The written quote is confirmed by an advisor.
1 What are you storing?
Quick start — pick a typical list, then adjust:
2 Items 3 Quantity
Sofa — single seater
≈ 25 cu ft
Sofa — 3 seater
≈ 60 cu ft
Sofa — L-shaped / sectional
≈ 95 cu ft
Coffee / centre table
≈ 12 cu ft
TV (any size, boxed)
≈ 8 cu ft
TV unit / showcase
≈ 30 cu ft
Bookshelf / display rack
≈ 25 cu ft
Dining table + 4 chairs
≈ 50 cu ft
Dining table + 6 chairs
≈ 70 cu ft
Bed — single (frame)
≈ 35 cu ft
Bed — double / queen (frame)
≈ 70 cu ft
Bed — king (frame)
≈ 85 cu ft
Mattress — single
≈ 15 cu ft
Mattress — double / queen / king
≈ 25 cu ft
Wardrobe — 2 door
≈ 60 cu ft
Wardrobe — 3–4 door
≈ 90 cu ft
Dressing table / chest of drawers
≈ 25 cu ft
Study table + chair
≈ 25 cu ft
Refrigerator — single door
≈ 30 cu ft
Refrigerator — double door / side-by-side
≈ 45 cu ft
Washing machine
≈ 25 cu ft
Split AC (indoor + outdoor unit)
≈ 12 cu ft
Microwave / OTG
≈ 4 cu ft
Water purifier / small appliance
≈ 2 cu ft
Gas stove / cylinder-free cooktop
≈ 3 cu ft
Carton — small (books, kitchen)
≈ 1.5 cu ft
Carton — medium (clothes, utensils)
≈ 3 cu ft
Carton — large (bedding, toys)
≈ 4.5 cu ft
Suitcase / trolley bag
≈ 4 cu ft
Archive / file box
≈ 1.2 cu ft
Office desk / workstation
≈ 30 cu ft
Office chair
≈ 10 cu ft
Filing cabinet / storage unit
≈ 20 cu ft
Monitor / desktop CPU (boxed)
≈ 3 cu ft
Conference table
≈ 60 cu ft
Loaded pallet (standard 1.2 × 1 m)
≈ 55 cu ft
Display / storage rack (dismantled)
≈ 15 cu ft
Motorcycle / scooter
≈ 60 cu ft
Bicycle
≈ 15 cu ft
Treadmill / gym equipment
≈ 40 cu ft
Large planter / decor piece
≈ 4 cu ft
6 Services
Pickup, handling and cataloguing are included in every plan. Add what else you need:
- Retrieval / delivery trips
₹999 per trip
Document & Records Storage questions
+How do I find a specific file later?
You label each box (or send us a list) and we record it against the box tag. Search your inventory sheet, message the box numbers, and we deliver them.
+Is the facility fire-safe?
The facility has fire detection and extinguishing systems, and documents are stored on racks away from walls and floors. Ask for the facility fact sheet for details.
+What happens when a box’s retention period ends?
We record the retention date you give us and flag lapsed boxes on your inventory sheet. You decide whether to keep storing or retrieve them. Secure destruction, digitisation and scan-on-demand are not offered at present.
+How long do I have to keep my records?
That depends on the laws and regulators that apply to your business, and we do not give legal or tax advice. Confirm retention periods with your CA or legal advisor; we record whatever date you set against each box.
+Can you box the files for us?
Yes. Our crew boxes files on site from your cabinets, labels each box to your scheme and seals it before pickup.
+Who can request a box?
Only contacts named in your storage agreement, verified by phone. Requests and deliveries are logged.
What document & records storage does not include
Stated plainly so the quote and the service match. Anything not listed on your written quote is not part of it.
- Retention advice is not part of the service: which records to keep and for how long is a decision for you and your accountant or lawyer.
- Digitisation, scan-on-demand, secure destruction and retention alerts are not currently offered.
- Boxes are retrieved as boxes, within the standard retrieval window — not individual files on demand.
- Boxes must be sealed and labelled at collection; loose paper is not accepted.
MORE SPACE FOR WHAT MATTERS.
Secure storage for the records you need to keep
Tell us how many boxes, or how many feet of files, for a per-box quote.
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